At AutoStream Logistics Ltd, we are dedicated to safeguarding and respecting your privacy.

This Privacy Policy (together with our terms of use and any referenced documents) outlines how we process personal data in the circumstances described below. Please read this carefully to understand our practices and views regarding your personal data and how we handle it.

AutoStream Logistics Ltd (“AutoStream”) collects and uses specific information about individuals who interact with us to carry out our operations. This personal information, whether collected on paper, stored in a computer database, or recorded on other media, is handled appropriately in compliance with the Data Protection Act 1998 and applicable regulations.

You have the right to request that we cease processing your personal data for marketing purposes. We will obtain your consent before collecting your data if we intend to use it for marketing or share it with third parties for such purposes.

Our website www.autostreamltd.co.uk, may occasionally include links to external sites, such as those of our partners, advertisers, or affiliates. These websites have their own privacy policies, and we are not responsible or liable for them. Please review their policies before submitting personal data. You can exercise your right to stop such processing by contacting the data controller listed in the ‘Contact’ section below.

AutoStream Logistics Ltd is the Data Controller under the Data Protection Act 1998, meaning we determine the purposes for which personal information is used. We are responsible for notifying the Information Commissioner’s Office (ICO) of the data we hold or are likely to hold and the general purposes for its use.

AutoStream Logistics Ltd may share data with other agencies as required by law.

We may disclose data (including sensitive data) without the individual’s consent in the following circumstances:

• To fulfill a legal duty or as authorized by the Secretary of State.
• To protect the vital interests of an individual or another person.
• When the individual has already made the information public.
• For legal proceedings, obtaining legal advice, or defending legal rights.
• For equal opportunities monitoring (e.g., race, disability, or religion).
• To provide a confidential service where consent cannot be obtained or where it is reasonable to proceed without it (e.g., to avoid burdening individuals under stress or ill health).

We may share your personal information with members of our group, including subsidiaries, our ultimate holding company, and its subsidiaries, as defined in section 1159 of the UK Companies Act 2006. Your data may also be transferred to third parties in these cases:

• If we sell or buy any business or assets, your personal data may be disclosed to the prospective seller or buyer where relevant.
• If AutoStream Logistics Ltd or substantially all its assets are acquired by a third party, personal data about our customers will be among the transferred assets.

AutoStream Logistics Ltd prioritises the lawful and accurate handling of personal information to maintain trust and ensure successful operations.

When we receive personal data related to potential employment, whether directly from an individual or through a third party, the following applies:

• The Data Controller is Emma Wilson, reachable at Emma.wilson@autostreamltd.co.uk
• The purpose of processing is to evaluate suitability for employment and facilitate the hiring process, in line with Article 6(1)(b) of the GDPR, which permits processing for contract performance or preparatory steps.
• Personal data is processed only by the Data Controller and relevant managers considering the individual for employment.
• Data is retained for six months, unless part of an ongoing hiring process. If unsuccessful, data is deleted six months after the process ends. If employed, data is kept for seven years post-employment to meet legal requirements, except for personal injury claim data, which is retained indefinitely.
• Requesting that your data not be processed may impact your engagement with AutoStream Logistics Ltd.

Individuals have the right to:

• Access their personal data.
• Request rectification or restriction of processing.
• Object to processing.
• Request data transfer to another organization.
• Be informed of the data’s source if obtained from a third party, including whether it came from publicly accessible sources.

You may lodge a complaint with the ICO at www.ico.org.uk regarding data processing.

AutoStream Logistics Ltd will:

• Fully observe conditions for fair data collection and use.
• Specify the purposes for which data is used.
• Collect only necessary data to meet operational or legal requirements.
• Ensure data quality and security through appropriate measures.
• Prevent unauthorized data transfers abroad.
• Treat individuals fairly, regardless of age, religion, disability, gender, sexual orientation, or ethnicity.
• Maintain clear procedures for handling data requests.

We collect personal data in the following cases:

• When fulfilling requested or ordered services.
• When an individual contacts us as a business.
• Upon completing forms on www.autostreamltd.co.uk, registering, subscribing to services, posting material, or requesting additional services.
• When reporting issues with our website.

Informed consent occurs when an individual:

• Understands why their data is needed, who it will be shared with and the consequences of agreeing or refusing.
• Provides explicit consent (written or verbal) freely, without duress and with sufficient information.

AutoStream Logistics Ltd ensures data collection aligns with this policy, whether in person or via forms.

We use your information to:

• Provide requested products or services.
• Fulfill contractual obligations.
• Enable participation in interactive features of our services.
• Share information about goods or services you’ve consented to receive.
• Notify you of service changes.
• Verify unspent criminal convictions or driving license points (over six) for driver and vehicle insurance during onboarding, per Article 6 of the GDPR.

Existing customers will only be contacted electronically (e.g., email or SMS) about similar goods or services previously purchased. You may withdraw consent by contacting the Data Controller.

When you visit www.autostreamltd.co.uk, your IP address and related details may be stored for system administration purposes.

Personal data is stored securely and accessible only to authorized staff. It is retained only as long as necessary or required by law and disposed of appropriately. AutoStream Logistics Ltd ensures that data on any transferred or sold computer systems is non-recoverable.

Data may be transferred or stored outside the European Economic Area (EEA) or processed by staff outside the EEA working for us or our suppliers (e.g., for order fulfillment, payment processing, or support services). We take all reasonable steps to ensure secure treatment in line with this policy.

If you have a password for accessing parts of www.autostreamltd.co.uk - you are responsible for keeping it confidential. Do not share it with anyone.

While we strive to protect your data, internet transmission is not fully secure and any transmission to our site is at your own risk. Upon receipt, we use strict procedures to prevent unauthorized access.

Individuals have the right to access their data held by AutoStream Logistics Ltd. We take reasonable steps to keep data accurate by asking individuals to update us on changes.

AutoStream Logistics Ltd ensures:

• A Data Protection Officer oversees compliance.
• Staff processing data are contractually responsible for following good practices, trained, and supervised.
• Clear processes exist for handling data inquiries.
• Regular reviews and audits of data handling practices.
• Staff awareness that policy breaches may lead to disciplinary action.

This policy will be updated to reflect best practices and changes to the Data Protection Act 1998.

Future changes to this Privacy Policy will be posted on www.autostreamltd.co.uk and where appropriate communicated via email.

For questions or concerns about this policy, contact our Data Protection Officer - Emma Wilson via Email: Emma.wilson@autostreamltd.co.uk

Note: If you identify any shortcomings or omissions in this document, please notify an AutoStream Logistics Ltd Director promptly.